Karen’s Budget Categories to Help With Grant Requests

A list to help with grant requests and other program planning.

Expenses

Personnel

• Staff
• Volunteers
• Part-time
• Temporary
• Intern stipends

Fringe

• Social Security
• Medicare
• Worker’s compensation
• Unemployment
• Health
• Retirement
• Other

Travel

• Air
• Ground
• Train
• Rapid transit
• Car rental
• Bus/van
• Taxi
• Mileage
• Tolls
• Parking

Meals

• Lodging
• Gratuities

Capital

• Land
• Building
• Improvements

Space rental

• Office
• Program

Equipment

• Office
• Project specific
• Vehicles

General and Project Supplies

• Mailings
• Copies
• Shipping
• Software (don’t forget database tools)
• Evaluation tools
• Desk supplies
• Photography
• Printing
• Volunteer support

Services

• Dues
• Periodicals
• Training
• Telephone
• Internet
• Insurance
• Clipping service
• Rental equipment
• Utilities
• Water
• Electric
• Waste

Contractors

• Accountant
• Video/photo
• Consultants
• Sustainability
• Grant search
• Strategic planning
• Facilitation
• Web designers
• Evaluators
• Marketing
• Graphic design
• Security

In-kind
Indirect rate

Income

Earned

• Program fees
• Admissions
• Mortgages
• Sales
• Contracts
• Space rental
• Concessions
• Souvenirs
• Partners’ contributions

Donations

• Corporate
• Sponsorships
• Individuals
• Memberships
• Special events
• Bricks, pavers, walls
• Memorials
• Scholarships
• Endowment
• Bequests

Grants

• Foundation
• Federal
• State
• Local
• Federated Funds
• Associations, clubs
• Corporate
• One-time opportunities

Applicant Cash
In-kind

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For more grant help see:

• Getting Current Information to Shape Your Grant Application
• Never Miss a Grant Deadline Again
• How Much? Setting a Grant Request Size
• Your Grant’s Background Section: 15 Points to Include

For more answers, check out this Nonprofit  CEO Library.

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